The Ultimate Guide to Office 365 Adding and subtracting units of time in Excel can be a useful thing to know how to do. Whether you’re adding up employee timesheets, or doing calculations regarding the use of your team’s time on a project, knowing how to do calculations with time in Excel is something everyone in a business environment should know how to do. First, you’ll format the cells for time calculations. Go to Format Format cells Custom. Type in h:mm so that the data displays in an hour:minute format.
Adding time Let’s say you’d like to know how many hours and minutes it’ll take to complete two tasks. The first task will take 7 hours and 30 minutes, and the second will take 5 hours and 45 minutes. Type 7:30 into cell A1, and type 5:45 into cell A2. To add time, type in =A1+A2, and it’ll return the answer in time format (13:15, or 13 hours and 15 minutes). Subtracting time (calculating elapsed time) Let’s say you’d like to calculate how many hours an employee worked, using her clock-in/clock-out times on her timecard. She arrives at 9:15:00 AM and leaves at 4:50:15 PM. Here, we’re using seconds, but you can also round if you prefer.
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Type 9:15:00 AM into cell B1, and type 4:50:15 PM into cell B2. To subtract time, type in =B2-B1, and it’ll return the elapsed time. The answer is displayed as an AM time, so to change that, right click and select Format Cells and change it to h:mm. It’ll return the answer in time format (7:35, or 7 hours and 35 minutes). Note: The instructions and video tutorial are for Macs.
For PC instructions,.
The F4 key in Excel for Windows is normally a shortcut key to Repeat the last command. In Excel for Mac the F4 key is assigned to the Pastecommand, which is driving me crazy so I decided to do something about it. Default Excel F4 Keyboard Assignment in Excel for Mac There are four keyboard shortcuts assigned to the Paste command in Excel for Mac — Shift+Del, Control+V, F4, and Command+V. Overkill, don’t you think? So I’m thinking the F4 button can be reassigned with no problems, unless, of course, you’re in the habit of using the F4 key for the Paste command. Reassign the F4 button in Excel for Mac. Select the Tools menu, and click Customize Keyboard.
In the Categories: box select Edit. In the Edit box, select Redo.
Select the Press new shortcut key: box. Press the keyboard combination fn+F4 key (or just F4 key if you’ve ). Click Add. Click OK to reassign the Paste command to the Redo command.